Financial

• At-risk Commitments

  During times of lean cash-flow, no financial commitments shall be made to any party without first providing transparency of the potential risk to that party, unless the commiting party first gains Finance's positive assessment that the risk in a specific case is negligible.

• Billable Travel Expenses

  When traveling on business billable to a client or partner, in the absence of a specific agreement, Finance shall bill the client/partner for HolacracyOne’s actual expenses incurred in alignment with IRS rules and guidelines for allowed reimbursable travel expenses, less any expenses incurred directly for business development or relationship building purposes with that client/partner and tagged as such by the individual traveler (e.g. taking the client to dinner). To the extent such rules/guidelines are fuzzy or leave any grey area in Finance’s reasonable assessment, Finance shall make the judgment call on what is reimbursable by HolacracyOne to HolacracyOne staff, and within those deemed reimbursable shall defer to the judgment of the individual traveler on which should be billed to the client/partner vs. absorbed by HolacracyOne.

• Cash Prioritizations

  If we can't honor all cash outlay commitments in a given timeframe, HolacracyOne shall prioritize cash outlays first towards the basic survival of the organization, then in order of decreasing levels of harm caused to parties outside of HolacracyOne (such that those for whom a missed payment would cause more harm are paid before those for whom it would cause less harm), and then, within a given tier of harm, in order of HolacracyOne's preferences for meeting its goals. That is, should there be a cash shortfall, beyond basic survival-needs, HolacracyOne shall prioritize decreasing harm to others before meeting its own preferences and goals.

• Expense Reporting Cut-off

  Expense reports must be submitted within 60 days of incurred expense for reimbursement. Unless extenuating circumstances are at play, Finance shall not reimburse expense reports submitted after the 60 day cut-off.

• Frequent Flyer Miles

  Airline tickets purchased with citizen's frequent flyer miles for business travel are reimbursable at the airline's published lowest-available coach fare.

• Mileage Rate

  Mileage reimbursement rates shall be determined by Finance.

• Partner Travel Policy

  The company shall reimburse for up to $2,500/quarter of added travel costs of a spouse / domestic partner when traveling with a HolacracyOne employee filling a role with significant travel requirements.

• Professional Development

  Circle members may take advantage of professional development opportunities, and costs associated with such opportunities shall be reimbursed by the company when and as convenient to cashflow.

• Telecommunications Expenses

  The company shall reimburse for reasonable and customary data and telecommunications expenses, including monthly cell phone charges for roles requiring regular cell phone usage.